Sales and leads
Capture, score and route every lead the moment it arrives.
- Lead routing
- CRM sync
- Follow up sequences
- Deal alerts
n8n
GoHighLevel
Make
Zapier
Slack
HubSpot
Google Sheets
Airtable
Notion- n8n
- GoHighLevel
- Make
- Zapier
- Slack
- HubSpot
- Google Sheets
- Airtable
- Notion
- n8n
- GoHighLevel
- Make
- Zapier
- Slack
- HubSpot
- Google Sheets
- Airtable
- Notion
- n8n
- GoHighLevel
- Make
- Zapier
- Slack
- HubSpot
- Google Sheets
- Airtable
- Notion
What we automate
If your team repeats it every day, it can run on its own. These are the areas we automate most.
Marketing
Keep campaigns, lists and audiences running without manual exports.
- Email and SMS flows
- Audience syncing
- Review requests
- Ad lead capture
Client onboarding
Turn a signed deal into a ready to start client in minutes.
- Contracts
- Welcome emails
- Project setup
- Access and folders
Scheduling
Bookings, reminders and rescheduling handled end to end.
- Booking confirmations
- Reminders
- No show recovery
- Calendar sync
Finance and billing
Invoices, payments and reconciliations that never slip.
- Invoice creation
- Payment reminders
- Stripe to accounting
- Failed payment alerts
Customer support
Faster answers and nothing lost between inboxes.
- Ticket triage
- AI reply drafts
- Escalation rules
- CSAT surveys
Reporting and data
Live dashboards and summaries from every tool you use.
- Scheduled reports
- Data cleanup
- Sheets and Airtable sync
- KPI alerts
AI workflows
AI steps that read, write and decide inside your processes.
- Document parsing
- Lead research
- Content generation
- Smart classification
Complex workflows, built by specialists
Branching logic, AI agents, error handling and multi tool orchestration. This is the level of build we deliver on every platform.
01 / 03
AI lead qualification engine | n8n
AI lead qualification engine
An AI agent researches every new lead, scores it and routes it to one of three paths. Duplicates are caught before they reach the CRM and any failed run alerts the ops channel.
- AI agent with memory and an enrichment tool
- Three way routing by lead score
- Separate error workflow for monitoring
14Nodes
9Integrations
3Branches
How we work
Hiring us shouldn’t feel like a project of its own. Our process is designed to move quickly, stay organized, and keep you in the loop without the back-and-forth spiral.
Kickoff call
- Goals, tools & bottlenecks
- Volume, owners & integrations
We align on your tools, bottlenecks, and what ‘done’ looks like — plus volume, owners, and must-have integrations.
Workflow map
- Triggers, branches & handoffs
- Clear owners at every step
You get a clear diagram of triggers, branches, and handoffs — so you always know what runs and when.
Build + connect
- n8n, GHL, Make or Zapier
- Clean naming, tests & staging
We implement in n8n, GHL, Make, or Zapier with clean naming, tests, and staging before anything goes live.
QA + go-live
- Real scenario dry-runs
- Launch with failure alerts
We dry-run real scenarios, fix edge cases, then launch with alerts so failures never stay silent.
Handoff + docs
- Walkthrough & ownership notes
- Playbook your team can use
Walkthrough, ownership notes, and a short playbook so your team can tweak fields without breaking the flow.
Support + iterate
- Monitoring & new triggers
- Refinements as you grow
Post-launch monitoring, new triggers, and refinements that keep your automations fast, stable, and growing.
The proof is in the praise
Hear from founders and product teams who partnered with Viloro to ship, rescue, and scale digital products.
200+
Projects delivered
12+
Countries served
98%
Client satisfaction
Testimonial 1 of 5: Keri Beasley
What makes our automations different
We don’t just connect two apps. We rebuild the workflow so it stays reliable as you grow.
Ops-first, not tool-first
We map how your team actually works, then choose n8n, GHL, Make, or Zapier — not the other way around.
Clean data in, clean data out
Validation, deduping, and field mapping so CRM records stay trustworthy instead of becoming another mess.
Human handoffs when it matters
Automate the busywork; keep people in the loop for sales, support, and exceptions that need judgment.
Error alerts you can act on
Failed runs notify Slack or email with context — so broken zaps don’t silently lose leads.
Documented and handoff-ready
Named scenarios, diagrams, and ownership notes so your team (or ours) can maintain what we build.
Built to compound ROI
We prioritize high-frequency, high-friction steps first — so time saved shows up in week one, not month six.
